Special Electors’ Meeting Info Sheet - 3 December 2020

REGISTRATION AND SIGN  
To be able to move or second the motion, the subject of this Special Electors’ Meeting, and vote, all Electors in attendance must be on the City of Nedlands Electoral roll. All members of the public will need to sign in on arrival, and only City of Nedlands Electors are eligible to vote, although they are not obliged to.  

All members of the public attending the meeting must be fair and respectful before, during and after the meeting. The public is reminded nobody shall use any electronic, visual or audio recording device or instrument to record the proceedings of the meeting unless that person has been permitted by the Presiding Member to do so.  

DEFINITION OF AN ELECTOR  
An elector is defined in the Local Government Act 1995 as a person who is eligible to be enrolled to vote in an election of the City of Nedlands. 

 

MINUTE TAKING  
In accordance with Section 5.31 of the Local Government Act 1995 (LG Act) and Regulation 18 of the Local Government (Administration) Regulations 1996 (LG Administration Regs), Minutes will be taken at the meeting. Minutes will be made available to the public following the meeting.  

MEETING GUIDELINES  
As per the LG Act, the Mayor is to preside over a Special Electors meeting convened by electors, and the LG Administration Regs set out that the Presiding Member will determine the procedure for the meeting. 

The Presiding Member has indicated that it is acceptable for a deputation from the Electors to this Special Electors Meeting to be made, as per cl 3.11 Deputations, of the City of Nedlands Standing Orders Local Law.  Up to 5 people can be part of the deputation, 2 can address the Council although others can answer questions from Councillors, and the length of the deputation is 15 minutes. 

The Presiding Member will then ask Councillors if they have questions following the deputation.  

The Presiding Member will then call for motions.

Both the mover and seconder to a motion may speak on the motion. The mover will be able to speak for three minutes, and then the seconder will speak for three minutes. The mover and seconder must state their name and address before moving or seconding the motion.  

The Presiding Member will call other speakers to speak to the motion. Ten speakers will be allowed to speak for the motion (including the mover and seconder), and ten speakers will be allowed to speak against the motion. All speakers should be clear and to the point and speak through the Presiding Member at all times. Each speaker must state their name and address and restrict their comments to the subject of the meeting and will be allowed 3 minutes to speak. Members of the public are not permitted to enter into debate with the Presiding Member. Speakers should not repeat comments/points already raised by another speaker.  

At the end of the debate for and against the motion, no other items of business will be addressed, and the motion will be put to the vote. Once a motion is voted upon the Presiding Member will call for any further motions from Electors.   


MOTION AND VOTING  
Voting will only take place after the motion has been moved, seconded and addressed by the speakers. The Mayor will then ask for a vote on the motion. Only electors are entitled to vote at the meeting, and each elector has one vote.  

 

DECISIONS MADE AT A MEETING OF ELECTORS  
In accordance with section 5.33 of the LG Act all decisions made at a Meeting of Electors are to be considered at the next Ordinary Meeting of Council, or, if that is not practicable:  

  • At the first Ordinary Meeting of Council after that meeting, or;
  • At a Special Meeting called for that purpose.  

It should be noted that any decisions made at a Special Meeting of Electors are not binding on the Council.